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Activity Report Return Process

In order to comply with the Office of Management and Budget (OMB) Circular 2 CFR Part 200: Cost Principles for Educational Institutions, and to ensure accurate and timely effort reporting as referenced in the Activity Reporting System section of this manual, activity reports must be reviewed, signed, and dated by the Principal Investigator (PI) and returned to Sponsored Projects Services (SPS) within 30 days of the quarterly activity report issue date.

Follow-up procedure concerning the return of completed activity reports:

  1. Two weeks after the initial mailing date, a report is run by SPS listing outstanding reports. A reminder email is sent to the PI and Department Grant Administrator (DGA) (1st email).
  1. Activity reports are due 30 days after initial mailing date. A second email is sent on day 30. This is a warning email sent to the PI, DGA and Department Head/Director (2nd email).
  1. Forty-five days after the initial mailing date, if there has been no response, the account is frozen by SPS. An email is sent to the PI, DGA, Department Head/Director and Dean, notifying the center/department/unit that the account has been frozen (3rd email).
  1. Thirty days after the date the account was frozen, SPS has the authority to move any salary expense from projects for which corresponding effort has not been certified. The salary expense will be transferred to the department’s Indirect Cost Credits (ICC) account or the department may provide an alternate non-grant index number.
 
Reference for Email Distribution

FROM: SPS

TO: PI
TO: DGA

TO: DEPARTMENT HEAD/ DIRECTOR

TO: DEAN

15-day Notification
Yes
Yes
No
No
30-day Notification
Yes
Yes
Yes
No
45-day Notification
Yes
Yes
Yes
Yes


Sponsored Projects Services
August 20 2008