Proposal Planning, Preparation and Submission

tr All proposals submitted -- in hard copy or electronically -- by UO faculty, students or staff to external funding sources (public and private sponsors) must be reviewed, cleared and endorsed by SPS on behalf of the University prior to submission. The following activities are handled by and through SPS:

• Assistance with the preparation of application forms and guidelines, required proposal certifications, and institutional information required by sponsors such as audit reports or tax ID.
• Preliminary review and approval (expedited by E-PCS or e-mail) of budgets before final proposal clearance. Budget instructions and rates are posted on SPS's web site and updated annually.
• Compliance areas such as human subjects or animal use are certified on proposals as approved or pending approval by institutional committees.
• An E-PCS record must be completed for each proposal submission, at which point it will be reviewed (along with the proposal) by SPS. After record is approved by SPS the PI should finalize it so the appropriate institutional approvals can be obtained.
• Mailing of the proposal if all required copies are provided before the deadline.

SPS is available for questions and assistance at every step of the proposal process.
Review and approval by SPS of complete and final proposals require 3 days. Early contact with SPS staff is strongly encouraged to help ensure efficient and timely clearance and submission of all types of applications.

Planning for Proposal Preparation

• Planning for Proposal Development
• University of Oregon Principal Investigator (PI) Status Policy
• Proposal/Pre Proposal Deadlines and Internal Processing
• Types of Research
• Type of Funding Sources
• The Office of Research and Faculty Development
• Sponsor Limitations on the Number of Proposals that an Institution May Submit
• Proposals to Private Foundations and Corporations
• Gift or Grant / Sponsored Project Indicators
• Sponsors requiring Foundation Relations Approval

Proposal Preparation

• Roles and Responsibilities for Grant Application and Administration at the University of Oregon (UO)
• Proposals that May Not Require Official Clearance
• Proposal Sections
• Budget Categories
• Cost Share
• Proposals with Subagreements
• What is a Facilities and Administrative (F&A) Rate?
• F&A Rate Agreement
• F&A Rates Less than UO Negotiated Rate
• MTDC Calculations of F&A
• Budget Links
• Cover Page and/or Application Information
• Export Control Regulations
• Financial Conflict of Interest Disclosure (Office for Responsible Conduct of Research)
• Frequently Asked Questions

Submitting the Proposal

• Electronic Proposal Submissions
• Grants.gov Fact Sheet
• Submission Steps for Grants.gov
• National Institutes of Health (NIH) eCommons System Registration [pdf]
• National Science Foundation (NSF) FastLane System Registration [pdf]
• Institutional Information Documents
• Pending Proposal Actions
• Pre Award Spending