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Submission Steps for Grants.gov

  1. In order to use Grants.gov, Principal Investigators (PI) will first need to download and install the free PureEdge Viewer software which is required by Grants.gov. The software should be installed by anyone who might be working on a proposal submission. The PureEdge software, which was written for Microsoft Windows, can be found on the Grants.gov website. This software allows the user to assemble an entire application package on their computer. The completed file is the entire application, as opposed to systems such as FastLane, where forms are completed on-line.
  2. Additional information available for Macintosh users http://orsa.uoregon.edu/index.cfm?topLevCat=eproposals&secLevCat=grants_gov&page=macintosh
  3. Each application package is specific to a particular program and cannot be used to apply to another opportunity or program. The “Find” feature in Grants.gov is used to search and identify a particular program to which an application will be submitted. By clicking the “Apply for Grant Electronically”, the application package is downloaded from Grants.gov.
  4. The application package provides specific instructions and guidance on how to complete the application package. It is very important to follow the instructions so that an application is accepted by Grants.gov. 
  5. Be sure to complete all of the forms in the mandatory box. Once the mandatory forms are completed, they can be moved to the “Completed Documents for Submission” box. If there are optional forms, complete the forms, and move to the “Optional Completed Documents for Submission” box.
  6. Click the “Verify Package” button and make sure no errors are returned. Correct all errors until a “no error” message is received. The “Save” button saves the final copy of the proposal, and the “Submit” button should now be active. If the application is revised, these steps must be repeated.
  7. Upload the application into your Electronic Proposal Clearance System (E-PCS) record under the Grants.gov tab and notify your Sponsored Projects Administrator (SPA) that the application is uploaded and ready for review.
  8. Once the application has been reviewed and approved by the Sponsored Projects Services (SPS), SPS will submit the proposal through Grants.gov. This will generate a series of e-mails containing the Grants.gov tracking number and other important information.  These e-mails will confirm that: (a) the application was received by Grants.gov and assigned a tracking number, (b) the application was validated by Grants.gov, (c) the application was retrieved by the grantor agency, and (d) the application was reviewed by the grantor agency and assigned an agency tracking number.  These e-mails will be forwarded to the PI (or designated contact). It is important to note that all of these e-mails from both Grants.gov and the grantor agency may take up to 24 hours to receive. 
  9. Once the proposal has been accepted by the agency, the proposal no longer resides in Grants.gov. Agency-specific systems such as FastLane for National Science Foundation (NSF) proposals and National Institutes of Health (NIH) Commons for NIH proposals can be queried for proposal status.