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Grant Glossary

Grant Glossary

A

Abstract: a brief overview of a project; usually 1/2 page or less immediately following the face page or cover sheet. May be called an executive summary.

Accrued Expenditures: Charges incurred by a recipient during a given period requiring the provision of funds for: (1) goods and other tangible property received; (2) services performed by employees, contractors, subrecipients, and other payees; and (3) other amounts becoming owed under programs for which no current services or performance is required.

Accrued Income: Sum of: (1) earnings during a given period from (i) services performed by the recipient, and (ii) goods and other tangible property delivered to purchasers; and (2) amount becoming owed to the recipient for which no current services or performance is required by the recipient.

Acquisition Cost of Equipment: Net invoice price of the equipment, including the cost of modifications, attachments, accessories, or auxiliary apparatus necessary to make the property usable for the purpose for which it was acquired. Other charges, such as the cost of installation, transportation, taxes, duty or protective in-transit insurance, shall be included or excluded from the unit acquisition cost in accordance with the recipient’s regular accounting practices.

Administrative Costs: see Indirect Costs.

Advance Payment: A payment made to a recipient upon its request either before outlays are made by the recipient or through the use of predetermined payment schedules.

Agency Enrollment Code: A federal grantor agency identifier within the Grants.gov system; which links grantor users to their participating grantor agency and enables the grantor agency “Super User” to assign rights and responsibilities to members of their agency. The agency enrollment code is required for grantor registration and is only given to members of a grantor agency responsible for managing opportunities, application review, generating reports and other grantor functions at Grants.gov. This is NOT required for applicants applying for grants.

Agency Specific Data Sets: Data that an agency collects in addition to data on any of the SF-424 series forms.

Amended Proposal: a proposal modified after it has been submitted but prior to the time the award is made; may be initiated by either the submitting organization or the funding source.

American Recovery and Reinvestment Act (ARRA) of 2009: The economic stimulus package of $787 billion (Also known as the “Recovery Act”, was signed into law by the President on February 17, 2009; it is the economic stimulus package of $787 billion. “Making supplemental appropriations for job preservation and creation, infrastructure investment, energy efficiency and science, assistance to the unemployed, and State and local fiscal stabilization, for the fiscal year ending September 30, 2009, and for other purposes”.

Application: a request for funds; may imply the use of a special form supplied by the funding source.

Application Package: A group of specific forms and documents for a specific funding opportunity which are used to apply for a grant.

Application Package Template: One or more forms and documents which can be reused for multiple opportunity-specific application packages.

ARRA: American Recovery and Reinvestment Act of 2009.

Authorized Organization Representative (AOR): An AOR submits a grant on behalf of a company, organization, institution, or government. Only an AOR has the authority to sign and submit grant applications.

Award: Financial assistance that provides support or stimulation to accomplish a public purpose. Awards include grants and other agreements in the form of money or property in lieu of money, by the federal government to an eligible recipient. The term does not include: technical assistance, which provides services instead of money; other assistance in the form of loans, loan guarantees, interest subsidies, or insurance; direct payments of any kind to individuals; and contracts which are required to be entered into and administered under federal procurement laws and regulations.

B

Benefits: A payment made or an entitlement available in accordance with a wage agreement, an insurance policy, or a public assistance program.

Benefits.gov: Federal website created by the White House in 2002 to provide citizens with easy online access to government benefit and assistance programs, established to launch and manage a diverse portfolio of government-to-citizen, government-to-business and government-to-government websites. Operated, managed and supported by federal agency partnerships, these initiatives provide high-quality solutions such as citizen tax filing, federal rulemaking, electronic training, and benefit information delivery. The beneficiaries include citizens, businesses and federal and state government employees.

Boilerplate: sections of a proposal applicable to a variety of requests; e.g., organizational descriptions, professional resumes, etc.; often maintained by organizations submitting numerous proposals in order to reduce preparation time.

Budget: financial plan for conducting a project; should include whole dollar amounts only; no decimal points.

Budget Justification (budget explanation): a clarification of the budget; explains how dollar amounts were determined; not a rationale for the amounts requested.

Budget Periods: intervals of time (usually 12 months) into which a project is divided for budgetary and reporting purposes.

C

Cage Code: A five-character code which identifies companies doing, or planning to do business with the federal government and is assigned through the CCR.

Capital Grant: an award that provides funds for building construction and/or equipment purchases; see Construction Grant.

Cash Contributions: A recipient’s cash outlay, including the outlay of money contributed to the recipient by third parties.

Catalog of Federal Domestic Assistance (CFDA): An online database of all federal programs available to state and local governments, federally-recognized Indian tribal governments, territories and possessions of the United States, domestic public, quasi-public, and private profit and nonprofit organizations and institutions, specialized groups, and individuals.

Catalog of Federal Domestic Assistance (CFDA) Number: The identifying number that a federal program is assigned in the Catalog of Federal Domestic Assistance (CFDA).

Central Contractor Registration (CCR): The Central Contractor Registry (CCR) is the primary vendor database for the U.S. federal government. CCR validates applicant information and electronically shares the secure and encrypted data with the federal agencies' finance offices to facilitate paperless payments through Electronic Funds Transfer (EFT). The CCR stores your organizational information, allowing Grants.gov to verify your identity and to pre-fill organizational information on your grant applications.

Client Group: beneficiaries of any service award; sometimes called the target group.

Closeout: Process by which the awarding agency determines that all applicable administrative actions and all required work of the award have been completed by the recipient and the awarding agency.

Competition ID: A grantor selected ID that allows further distinction of the funding opportunity number which allows applications with the same funding opportunity number to be assigned unique identifiers.

Community Foundation: a publicly supported organization that makes grants for social, educational, religious or other charitable purposes in a specific community or region.

Conference Grant: an award made to support the costs of a meeting or meetings.

Consortium Grant: an award made to one grantee in support of a project being conducted in conjunction with one or more other formally participating organizations.

Consultant: person contributing to a project during one or more brief periods of time; not on project payroll.

Contingency Funds: funds allocated for unforeseen purposes; considered a non-allowable line item by most funding sources.

Contract: A procurement contract under an award or subaward, and a procurement subcontract under a recipient's or subrecipient’s contract.

Congressional District: One of a fixed number of districts into which a state is divided, each district electing one member to the national House of Representatives. 

Cooperative Agreement: An award of financial assistance that is used to enter into the same kind of relationship as a grant; and is distinguished from a grant in that it provides for substantial involvement between the federal agency and the recipient in carrying out the activity contemplated by the award.

Corporate Foundation: a grant making organization legally independent from, but with close ties to, the corporation providing the funds.

Cost Sharing: financial contribution by the grantee; typically less than 1/3 of the total cost, more common to research grants; a form of matching.

Cover Letter (transmittal letter): letter of transmittal accompanying a proposal submission.

Cover Sheet: see Face Page.

Current Accounting Period: The period of time the recipient chooses for purposes of financial statements and audits.

D

Data Universal Numbering System (DUNS)A unique nine-character identification number provided by the commercial company Dun & Bradstreet (D&B).

Date of CompletionThe date on which all work under an award is completed or the date on the award document, or any supplement or amendment thereto, on which awarding agency sponsorship ends.

Disallowed CostsCharges to an award that the awarding agency determines to be unallowable, in accordance with the applicable federal cost principles or other terms and conditions contained in the award.

Deadline: date after which a proposal will not be accepted for review; often stated as a receipt date or a post mark date; see Post Mark Date.

Direct Costs: all costs necessary for the administration and implementation of a funded project; not included in the organization’s indirect cost rate or administrative charge.

Discretionary Grant: A grant (or cooperative agreement) for which the federal awarding agency generally may select the recipient from among all eligible recipients, may decide to make or not make an award based on the programmatic, technical, or scientific content of an application, and can decide the amount of funding to be awarded.

Dissemination: how you will communicate information on your project to those who can use the information.

Draft Proposal: see Preliminary Proposal.

Duration Dates (project period): starting and ending dates of a project; define the period during which allowable project costs may be charged; see Grant Period and Expiration Date.

E

Earmark Grants: Earmark grants are grants that are appropriated by Congress prior to a peer review. The term "earmark" is a reference to the Congressional Record where the awards are written into the legislation specifically with the grant applicant's name, activity and dollar amounts.

E-Business Point of Contact (E-Biz POC): An E-Business Point of Contact is responsible for the administration and management of grant activities in his/her organization. The E-Biz POC authorizes representatives of their organization (See: Authorized Organization Representative (AOR)) to submit grant applications through Grants.gov. An E-Biz POC must also register as an AOR to submit an application.

Effective Date: date award is made; allowable project costs may not be charged to the project until this date.

E-Gov: Office of E-Government & Information Technology (E-Gov) is a part of the Office of Management and Budget (OMB) electronic government initiative. Created in an effort to use technology to provide and improve government services, transactions and interactions with citizens, businesses, and other arms of government.

Entitlements: A government program that guarantees and provides benefits to a particular group.

Equipment:Tangible nonexpendable personal property, including exempt property, charged directly to the award and having a useful life of more than one year and an acquisition cost of $5,000 or more per unit. However, consistent with recipient policy, lower limits may be established.

Evaluation: a quantitative assessment of what was, or was not, accomplished by a project; a comparison of project objectives and actual project outcomes; an increasingly important part of proposal writing and project management.

Expiration Date (termination date): last date of a project; no charges may be made to a project after this date; see Duration Dates and Grant Period.

Excess Property: Property under the control of an awarding agency that, as determined by the head of the awarding agency or his/her delegate, is no longer required for the agency's needs or the discharge of its responsibilities.

Exempt Property: Tangible personal property acquired in whole or in part with federal funds, where the awarding agency has statutory authority to vest title in the recipient without further obligation to the federal government. An example of exempt property authority is contained in the federal Grant and Cooperative Agreement Act, 31 U.S.C. 6306, for property acquired under an award to conduct basic or applied research by a nonprofit institution of higher education or nonprofit organization whose principal purpose is conducting scientific research.

F

Face Page (cover sheet): first page of a proposal; identifies project title, sponsor to whom proposal is submitted, project director’s name, title, address, project duration, total dollar request, submitting organization’s name and address, and the name, title, and signature of a person authorized to sign for the organization.

Family Foundation: an independent grant making organization; decision may be made by donor or donor’s family, by an independent board of directors, or by a bank or trust officer acting on donor’s behalf.

FedBizOpps.gov: Single point-of-entry for commercial vendors and government buyers to post, search, monitor and retrieve opportunities solicited by the entire federal contracting community.

Federal Share of Real Property, Equipment, or Supplies: The percentage of the properties or supplies acquisition costs and any improvement expenditures paid with federal funds. This will be the same percentage as the federal share of the total costs under the award for the funding period in which the property was acquired (excluding the value of third party in-kind contributions).

Federally Recognized Indian Tribal Government: The governing body of any Indian tribe, band, nation, or other organized group or community (including any Native village as defined in section 3 of the Alaska Native Claims Settlement Act certified by the Secretary of the Interior as eligible for the special programs and services provided by him through the Bureau of Indian Affairs.

Fedgrants.gov: A web site that has been shut down. When it was live, its purpose was to enable users to search for grant opportunities.

Fellowship: an award made directly to an individual in support of specific educational pursuits; recipients may be subject to service and/or payback requirements after the fellowship terminates.

Final Report: may be programmatic, technical, financial, or any combination thereof; a summary of project implementation including an evaluation of the degree to which objectives have been met; required by most funding sources and appreciated by all others; a necessary courtesy if future funds should be desired.

Financial Assistance: The transfer of a thing of value from a federal agency to a recipient to carry out a public purpose of support or stimulation authorized by a law of the United States (see 31 U.S.C. 6101(3)). An agency may provide financial assistance through various types of transactions, including grants, cooperative agreements, loans, loan guarantees, interest subsidies, insurance, food commodities, direct appropriations, and transfers of property in place of money.

Formal Application: a proposal to which an authorized signature has be affixed; contrasts with an informal inquiry that constitutes a request for information only; see Authorized Signature, Proposal, and Application.

Foundation: organization established to disburse funds for philanthropic purposes; usually privately owned.

Fringe Benefits: payments in addition to base salary for such things as social security, hospitalization, retirement, etc.

Funding Opportunity Announcement: A publicly available document by which a federal agency makes known its intentions to award discretionary grants or cooperative agreements, usually as a result of competition for funds. Funding opportunity announcements may be known as program announcements, notices of funding availability, solicitations, or other names depending on the agency and type of program. Funding opportunity announcements can be found at Grants.gov/FIND and on the Internet at the funding agency’s or program’s website.

Funding Opportunity Number: The number that a federal agency assigns to its grant announcement.

Funding Period: The period of time when federal funding is available for obligation by the recipient.

G

Government: A State or local government or a federally recognized Indian tribal government.

Grace Period: This period reflects the number of days after the closing date that Grants.gov will continue to accept applications for a grant opportunity. It also represents the day (Closing Date + Grace Period) that applicants will no longer be able to download the application package. This value is entered by an agency when creating a grant opportunity and is not visible to grant applicants.

Grant: An award of financial assistance, the principal purpose of which is to transfer a thing of value from a federal agency to a recipient to carry out a public purpose of support or stimulation authorized by a law of the United States (see 31 U.S.C. 6101(3)). A grant is distinguished from a contract, which is used to acquire property or services for the federal government's direct benefit or use.

Grant Period: begins on the effective date and ends on the expiration date; the period of time agreed upon by the grantor and the grantee during which a funded project is in operation; allowable project costs may be charged to the project only during this time; see Duration Date and Expiration Date.

Grantee: any legal entity that receives an award and assumes responsibility for fiscal accountability for managing awarded funds, supervision of grant-supported activities, and submission of final reports.

Grants Policy Committee (GPC): Established by the Chief Financial Officer (CFO), the Council consists of grants policy experts from across the federal government. GPC's vision is to improve the effectiveness of federal financial assistance by:

  • Simplifying the application process
  • Streamlining financial assistance award and administration
  • Improving quality and timeliness of information related to assistance
  • Improving stewardship of federal dollars

Grants.gov: A storefront web portal for use in electronic collection of data (forms and reports) for federal grant-making agencies through the Grants.gov site. (www.grants.gov).

Grants.gov Tracking Number: A number set used by Grants.gov which is used to identify each application it receives.

Grantor: funding source that has agreed to provide financial support in the form of a grant.

Grantsmanship: the process of procuring grants; a modernization might be "grantspersonship".

Guidelines: directions to follow in the preparation and submission of a proposal; usually but not always provided by the funding source; more commonly available from government sources or larger foundations.

I

Indirect Costs: overhead or administrative charges related to a project but not easily and separately identifiable; e.g., utilities, clerical, office space, accounting, library, and custodial services necessary for proper implementation of the project; usually assessed against the project as a predetermined rate established according to standard accounting procedures.

Individual: An Individual submits a grant on their behalf, and not on behalf of a company, organization, institution, or government. Individuals sign the grant application and its associated certifications and assurances that are necessary to fulfill the requirements of the application process.

Informed Consent (statement): a written description provided by project staff, agreed to and signed by project participants, which describes the activities (including the possible benefits and risks) in which the participant will become involved; required by the federal government as a condition of accepting an award for projects involving research on human subjects.

In-Kind Contribution: a service or item donate in lieu of dollars to the operation of a funded project; usually given by a third party; e.g., donated equipment or guest speaker’s time; should by referenced in budget as real direct project cost but designated as in-kind; must be auditable with letter of agreement.

Inputs (resources): items you will need to carry out the objectives or activities (surveys, money, staff time, volunteer time, etc.)

Intangible Property and Debt Instruments: Includes trademarks, copyrights, patents and patent applications, and such property as loans, notes and other debt instruments, lease agreements, stock and other instruments of property ownership, whether considered tangible or intangible.

Inter-Agency Electronic Grants Committee (IAEGC): An organization which encourages and assists federal agencies in developing electronic grants systems and standardizing electronic commerce methodologies throughout the federal government. The IAEGC is chartered to Grants.Gov Program Management Office.

L

Letter of inquiry (LOI): initial contact with a funder to find out if a full proposal would be welcome. Typically includes a brief summary of your organization, its mission, the need you want to address, the program you want to implement, the cost, and the amount you are requesting.

Local Government: A local unit of government, including specifically a county, municipality, city, town, township, local public authority, school district, special district, intra-state district, council of governments (whether or not incorporated as a nonprofit corporation under State law), any other regional or interstate entity, or any agency or instrumentality of local government.

M

Maintenance and Service Contracts: an agreement with a supplier to service and repair equipment sold or rented to a project; cost should be included in proposal budget; typically applies to office instruments such as copy machines, word processors, etc.

Mandatory Forms: Mandatory forms are the forms that are required for the application. Please note that a mandatory form must be completed before the system will allow the applicant to submit the application package.

Mandatory Grant: A grant (or cooperative agreement) awarded under a program where the authorizing statute requires the head of the agency or designee to make an award to each eligible entity under the conditions and in the amount (or based on the formula) specified in the statute.

Marketing Partner ID (MPIN): A personal code that allows you to access other government applications such as the Past Performance Automated System, DoDBusOpps and TeDS. The MPIN may act as your password in these other systems. You make up the code and register it in CCR. The MPIN must have 9 digits containing at least one alpha character (must be in capital letters) and one number (no spaces or special characters permitted).

Matching (funds): financial contribution by the grantee; common to capital and/or equipment grants when grantee and/or grantee’s client is primary beneficiary; typically 1/3 or greater; a form of cost sharing.

Multi-Year Budget: budget representing the cost of a project of more than one year’s duration; a separate budget is prepared for each year, with a budget summary presented preferably at the beginning of the budget pages; see Multi-Year Funding.

Multi-Year Funding: financial support expending beyond one year; may require submission of annual request for continuing support even though grantor approval has been tentatively given for the anticipated multi-year grant period; see Multi-Year Budget.

N

North American Industry Classification System (NAICS) Code: A code with a maximum of six digits used to classify business establishments. This code will be replacing the Standard Industrial Classification (SIC) code.

O

Obligations: The amounts of orders placed, contracts and grants awarded, services received and similar transactions during a given period that require payment by the recipient during the same or a future period.

Objectives: specific statements of anticipated project outcomes or products; should identify clearly what will be produced as a result of the project having been funded; not a definition of project activities to be conducted during the project; should be measurable and directly related to project evaluation, need statement, and budget; see Goals.

Opportunity Category: A field located on the Grant Opportunity Properties screen within Grants.gov. The Opportunity Category field values include Discretionary, Mandatory, Earmark, and Continuation. The Opportunity Category field was added to the site to assist Grants.gov with aggregating opportunities and application packages for public and private displays on the site. For example, there are links which show grant opportunities and packages recently posted to the site. Those opportunities and packages with a category type of Earmarked or Continuation will not show up on these public listings.

Optional Forms: Optional forms are the forms that can be used to provide additional support for an application, but are not required to complete the application package.

Organization: A grant applicant who is submitting a grant on behalf of a company, state, local or tribal government, academic or research institution, not-for-profit, or any other type of institution.

Outlays or ExpendituresCharges made to the project or program, which may be reported on a cash or accrual basis.

Outputs: direct products from program activities (number of service units, number of participants, products developed, curricula developed, etc.)

Overhead (costs): see Indirect Costs.

Overload: project responsibilities that, when added to other professional responsibilities for which a person is normally paid, constitute more than 100 percent time; normally not allowable by a funding source.

P

Paper Trail: an auditable financial record; may also apply to administrative procedures and records.

Password: A code used to gain access to Grants.gov along with a username. Good passwords contain letters and numbers (i.e.,Virtue7) and must not be found in any dictionary.

PDF: A file format designed to enable printing and viewing of documents with all their formatting (typefaces, images, layout, etc.) appearing the same regardless of what operating system is used, so a PDF document should look the same on Windows, Macintosh, Linux, OS/2, etc.

Peer Review: process of evaluating proposals for funding; usually involves experts representing the same general fields or disciplines as the proposal topics.

Personal Property: Property of any kind except real property. It may be tangible, having physical existence, or intangible, having no physical existence, such as copyrights, patents, or securities.

Planning Grant: an award made in support of the planning stages of a future project.

Point of Contact (POC): An individual who is designated as the person responsible for authorization and maintenance of information on behalf of a CCR registrant, coordinating communication among organizations.

Prefixed Filename: Attachment filenames may appear verbose because many are prefixed to include the form name, field name, unique number and attachment name (attachment name which was entered by the applicant) as one entire filename. Not all attachments are prefixed exactly the same, but you will be able to recognize the filename entered by the applicant by reading through the entire line of the filename text.

Preliminary Proposal (draft proposal): occasionally required by a funding source as a first step in the submission process; a proposal containing only the essentials necessary to convey the idea to be proposed more formally at a later date; see Prospectus.

Prime Contractor: organization that receives the funds and implements a project funded under a contract.

Principal Investigator (PI): project director or program director; individual designated by the grantee and approved by the funding source to direct the grant supported activities of a project; responsible to grantee officials.

Prior Approval: written documentation of a permission to alter any aspect of a funded project; includes programmatic and fiscal changes; may be obtained within grantee organization or from grantor depending upon the case in point and grantor policy.

Private Foundation: a nonfederal funding source; established to make funds available for purposes consistent with the desires and interests of the person or persons responsible for acquiring the funds, or consistent with the objectives of the founding group.

Profile: Applicant information stored in the Grants.gov system for the purpose of identifying a user.

Program Director: see Principle Investigator.

Program Income: Gross income earned by the recipient that is directly generated by a supported activity or earned as a result of the award.

Program Officer (project officer): funding source staff member officially responsible for the technical, scientific, and programmatic aspects of funded project.

Project: all activities described in an approved grant application whether or not the funding covers or only a portion of the necessary financial support.

Project Costs: All allowable costs, as set forth in the applicable federal cost principles (see Sec. 74.27), incurred by a recipient and the value of the contributions made by third parties in accomplishing the objectives of the award during the project period.

Project Officer: see Program Officer.

Project Overhead: see Indirect Costs.

Project Period: The period established in the award document during which awarding agency sponsorship begins and ends.

Property: Real property, equipment, intangible property and debt instruments.

Proposal: definition of project conditions and expenses prepared by a potential grantee and presented to a potential grantor; see Application.

Prospectus: a brief, written project overview; draft proposal; see Preliminary Proposal.

R

Real Property: Land, including land improvements, structures and appurtenances thereto, but excludes movable machinery and equipment.

Research Grant: an award made in support of an empirical study.

Receipt Date: see Deadline.

RecipientAn organization receiving financial assistance directly from an awarding agency to carry out a project or program.

Recovery.gov: Federal website established in order to accomplish the mission set out in the Recovery Act, and provide information for the public to monitor the progress of the stimulus package.

Recovery.gov features:

  • Weekly updates of the agencies' funding notifications and financial and activity reports
  • Map presenting state-by-state funding
  • Graphs charting the weekly progress of agencies’ made available and paid-out funds
  • Map showing the recipients of funds and the resulting projects
  • Written reports on the agencies' plans for where and how they'll spend the funds
  • Information on federal contracts, grants and loans, a map illustrating the estimates of jobs to be created or saved and links to job information sites
  • Links to state recovery sites and other government recovery sites
  • Tools for the public to report for waste, fraud and abuse of recovery funds
  • Oversight audits by the Inspectors General of each agency

Recovery Act: See: American Recovery and Reinvestment Act of 2009.

RFA (request for an application): see Request for a Proposal.

RFP (request for a proposal): announcement distributed by a funding source to potential grantees defining in a general way the type of project proposals desired; often pertains to applied research that is in the interest of the grantor or contractor or its clients; can result in either a grant or contract; same as Request for an Application (RFA).

Replication: how your project will be used or duplicated by others.

Research and Development: All research activities, both basic and applied, and all development activities that are supported at universities, colleges, hospitals, other nonprofit institutions, and commercial organizations. Research is defined as a systematic study directed toward fuller scientific knowledge or understanding of the subject studied. Development is the systematic use of knowledge and understanding gained from research directed toward the production of useful materials, devices, systems, or methods, including design and development of prototypes and processes. The term research also includes activities involving training of individuals in research techniques where such activities utilize the same facilities as other research and development activities and where such activities are not included in the instruction function.

Researcher: A Grant Researcher writes, prepares, and/or searches for grant applications on their behalf, or on behalf of a company, organization, institution, or government, but do not plan to sign the grant application or its associated certifications and assurances.

Role Manager: The person listed as the Point of Contact for a specific grantor agency or sub-agency. This person will receive any email notifications about application submissions, depending on the option selected in the agency's profile.

Rubric: a way of presenting evaluation criteria that helps the judge score your grant proposal

S

Seed Money: a small grant for the purpose of getting a project started; it is assumed that the project will be able to attract additional external funds following the "seed grant" period.

Senior Project Staff: usually includes project director, associate director, and any full-time professional project personnel having major responsibility for administering and/or implementing project activities.

SIC Code: Being replaced by the NAIC code, a code that was used to classify business establishments.

Site Visit: a final step in the review of some proposals; involves a team of evaluators designated by the funding source who examine the project facilities and other resources on location; includes review of project plan and objectives with key personnel; an encouraging sign to the project director; occasionally conducted during the life of a project.

Solicited Proposal: a proposal responding to a project concept originated by the funding source; usually the funding source invites all eligible organizations to submit such a proposal.

Sponsor: funding source.

Standard Form 424 (SF-424) Series Forms: Standard government-wide grant application forms including:

  • SF-424 (Application for federal Assistance cover page);
  • SF-424A (Budget Information Non-construction Programs);
  • SF-424B (Assurances Non-construction Programs;
  • SF-424C (Budget Information Construction Programs); and
  • SF-424D (Assurances Construction Programs).
  • Plus named attachments including Project Narrative and Budget Narrative.

Stimulus Package: See: American Recovery and Reinvestment Act of 2009.

Stipend: periodic payment, similar to an allowance, made to an individual; normally intended for living expenses associated with participation in some phase of a funded project such as a fellowship or training grant; usually related to academic studies.

Subaward: An award of financial assistance in the form of money, or property in lieu of money, made under an award by a recipient to an eligible subrecipient or by a subrecipient to a lower tier subrecipient. The term includes financial assistance when provided by any legal agreement, even if the agreement is called a contract, but does not include procurement of goods and services nor does it include any form of assistance which is excluded from the definition of award.

Subcontract: a secondary agreement in which a third party agrees to perform some of the activities or services defined in a primary proposal; agreed upon by the grantee and service provider at the time of submission but not consummated until after the award has been made to the organization submitting the primary proposal.

Subrecipient: The legal entity to which a subaward is made and which is accountable to the recipient for the use of the funds provided.

Supplemental Grant: an award made to cover expenses incurred beyond those requested at the time the original was submitted; additional funds become a part of the original award.

Supplies: All personal property excluding equipment, intangible property, and debt instruments as defined in this section, and inventions of a contractor conceived or first actually reduced to practice in the performance of work under a funding agreement.

Suspension: A post-award action by the awarding agency that temporarily withdraws the agency’s financial assistance sponsorship under an award, pending corrective action by the recipient or pending a decision to terminate the award.

Sustainability: how the project will continue when the grant funding ends.

Synopsis of Funding Opportunity: Summary information extracted from or based on the funding opportunity announcement that is electronically posted at the government-wide website known as Grants.gov/Find. The posting at Grants.gov/FIND includes a direct link to the funding opportunity announcement or includes an uploaded copy of the funding opportunity announcement.

T

Target Group: somewhat worn out term used in referring to the primary beneficiaries of a project; see Client Group.

Tasks (also called activities or actions): specific steps you will take to achieve the objectives in the grant.

Termination: The cancellation of awarding agency sponsorship, in whole or in part, under an agreement at any time prior to the date of completion.

Termination Date: see Expiration Date.

Terms and Conditions: legal requirements imposed upon a grantee as conditions for accepting an award.

Three-Column Budget: a budget that identifies in three distinct columns the amount requested of the funding source, the amount to be contributed by the grantee, and the total project cost; only necessary when matching or cost sharing is involved.

Third Party In-Kind Contributions: The value of non-cash contributions provided by non-federal third parties. Third party in-kind contributions may be in the form of real property, equipment, supplies and other expendable property, and the value of goods and services directly benefiting and specifically identifiable to the project or program.

Timeline: a schedule that includes every activity you must undertake to establish, implement and evaluate the program.

Trading Partner Identification Number (TPIN): An identification number. The restricted access number assigned by CCR to the main CCR Point of Contact who manages information for the CCR registrant.

Training Grant: an award to support costs of furthering the education of personnel, often students.

Transmittal Letter: see Cover Letter.

U

Unobligated Balance: The portion of the funds authorized by an awarding agency that has not been obligated by the recipient and is determined by deducting the cumulative obligations from the cumulative funds authorized.

Unsolicited Proposal: proposal for which the initiative for defining the project concept and submitting the proposal rests solely with the applicant organization.

USA.gov: The official web portal of the United States Government created to improve U.S. Government interactions with the public; by offering links to every federal agency to help website visitors quickly find information to the services they seek. USA.gov features links to every federal, state, local, and tribal government agency.

Acronyms

FIC

Fogarty International Center

NCI

National Cancer Institute

NCCAM

National Center for Complementary and Alternative Medicine

NCRR

National Center for Research Resources

NEI

National Eye Institute

NHLBI

National Heart, Lung, and Blood Institute

NHGRI

National Human Genome Research Institute

NIA

National Institute on Aging

NIAAA

National Institute on Alcohol Abuse and Alcoholism

NIAID

National Institute of Allergy and Infectious Diseases

NIAMS

National Institute of Arthritis and Musculoskeletal and Skin Diseases

NIBIB

National Institute of Biomedical Imaging and Bioengineering

NICHD

Eunice Kennedy Shriver National Institute of Child Health and Human Development

NIDCD

National Institute on Deafness and Other Communication Disorders

NIDCR

National Institute of Dental and Craniofacial Research

NIDDK

National Institute of Diabetes and Digestive and Kidney Diseases

NIDA

National Institute on Drug Abuse

NIEHS

National Institute on Environmental Health Sciences

NIGMS

National Institute of General Medical Sciences

NIMH

National Institute of Mental Health

NIMHD

National Institute on Minority Health and Health Disparities

NINDS

National Institute on Neurological Disorders and Stroke

NINR

National Institute of Nursing Research

NLM

National Library of Medicine

CDC

ATSDR

Partner Agency: Agency for Toxic Substances and Disease Registry

EPO

Epidemiology Program Office

NCBDDD

National Center on Birth Defects and Development Disabilities

NCCDPHP

National Center for Chronic Disease Prevention and Health Promotion

NCEH

National Center for Environmental Health

NCHS

National Center for Health Statistics

NCHSTP

National Center for HIV, STD, and TB Prevention

NCID

National Center for Infectious Diseases

NCIPC

National Center for Injury Prevention and Control

NIOSH

National Institute for Occupational Safety and Health

NIP

National Immunization Program

OD, CDC

Office of the Director, Centers for Disease Control and Prevention

PHPPO

Public Health Practice Program Office


 

Awarding Offices - Two Letter Codes (used in grant application number to designate primary funding institute)

NIH

AA

National Institute on Alcohol Abuse and Alcoholism (NIAAA)

AG

National Institute on Aging (NIA)

AI

National Institute of Allergy and Infectious Diseases (NIAID)

AR

National Institute of Arthritis and Musculoskeletal and Skin Diseases (NIAMS)

AT

National Center for Complementary and Alternative Medicine (NCCAM)

CA

National Cancer Institute (NCI)

DA

National Institute on Drug Abuse (NIDA)

DC

National Institute on Deafness and Other Communication Disorders (NIDCD)

DE

National Institute of Dental & Craniofacial Research (NIDCR)

DK

National Institute of Diabetes and Digestive and Kidney Diseases (NIDDK)

EB

National Institute of Biomedical Imaging and Bioengineering (NIBIB)

ES

National Institute of Environmental Health Sciences (NIEHS)

EY

National Eye Institute (NEI)

GM

National Institute of General Medical Sciences (NIGMS)

HD

Eunice Kennedy Shriver National Institute of Child Health and Human Development (NICHD)

HG

National Human Genome Research Institute (NHGRI)

HL

National Heart, Lung and Blood Institute (NHLBI)

LM

National Library of Medicine (NLM)

MD

National Institute on Minority Health and Health Disparities (NIMHD)

MH

National Institute of Mental Health (NIMH)

NR

National Institute of Nursing Research (NINR)

NS

National Institute of Neurological Disorders and Stroke (NINDS)

RR

National Center for Research Resources (NCRR)

TW

Fogarty International Center (FIC)

CDC

CD

Office of the Director, Centers for Disease Control and Prevention (OD, CDC)

CE

National Center for Injury Prevention and Control (NCIPC)

CI

National Center for Infectious Diseases (NCID)

DD

National Center on Birth Defects and Development Disabilities (NCBDDD)

DP

National Center for Chronic Disease Prevention and Health Promotion (NCCDPHP)

EH

National Center for Environmental Health (NCEH)

EP

Epidemiology Program Office (EPO)

IP

National Immunization Program (NIP)

OH

National Institute for Occupational Safety and Health (NIOSH)

PH

Public Health Practice Program Office (PHPPO)

PS

National Center for HIV, STD, and TB Prevention (NCHSTP)

SH

National Center for Health Statistics (NCHS)

TS

Partner Agency: Agency for Toxic Substances and Disease Registry (ATSDR)


 - A -

AA

Account Administrator in the NIH Commons

ADAMHA

Alcohol, Drug Abuse, and Mental Health Administration

AO

Administrative Official

ASST

Assistant role in the NIH Commons

AHRQ

Agency for Healthcare Research and Quality

AOR

Authorized Organization Representative

AREA

Academic Research Enhancement Award (R15)

 - B -

BAFO

Best and Final Offer - Final Proposal Revision

BECON

Bioengineering Consortium

BML

Biological Material License

BRDPI

Biomedical Research and Development Price Index

BSC

Board of Scientific Counselors

- C -

Grants.gov Acronym Page

CC

Warren Grant Magnuson Clinical Center

CCR

Central Contractor Registration Database

CDA

Career Development Awards

CDC

Centers for Disease Control and Prevention

CEL

Commercial Evaluation License

CFDA

Catalog of Federal Domestic Assistance

CFR

Code of Federal Regulations

CGAP

Competitive Grant Application Process

CIT

Center for Information Technology

CMO

Committee Management Officer

CPI

Consumer Price Index

CRADA

Cooperative Research and Development Agreement

CRC

Cooperative Research Center

CRISP

Computer Retrieval of Information on Scientific Programs

CSR

Center for Scientific Review

- D -

 

DCA

Division of Cost Allocation

DCO

Division of Communication and Outreach, OER, OD, NIH

DEA

Division of Extramural Activities

DEAS

Division of Extramural Activities Support

DFAS

Division of Financial Advisory Services, OAMP, NIH

DHHS

Department of Health and Human Services

DIR

Division of Intramural Research

DLR

Division of Loan Repayment, NIH

DSMB

Data Safety Monitoring Board

DUNS

Data Universal Numbering System

- E -

EA

Expanded Authorities

EIN

Entity Identification Number

EIR

Employee Invention Report

ERA

Electronic Research Administration

ESA

Extramural Scientist Administrator

eSNAP

Electronic Streamlined Non-competing Award Process

- F -

 

F & A

Facilities and Administrative Costs

FACA

Federal Advisory Committee Act

FAR

Federal Acquisition Regulations

FCTR

Federal Cash Transaction Report (SF 272)

FDA

Food and Drug Administration

FDP

Federal Demonstration Partnership

FIRST

First Independent Research Support and Transition Award (R29)

FOA

Funding Opportunity Announcement

FOIA

Freedom of Information Act

FPR

Final Proposal Revision

FSR

Financial Status Report (SF-269 or 269A)

FTE

Full-Time Equivalent

FTTA

Federal Technology Transfer Act

FTTP

Full-Time Training Position

FWA

Federal-wide Assurance

FY

Fiscal Year

- G -

 

GAO

General Accounting Office

GMO

Grants Management Officer

GMS

Grants Management Specialist

GPO

Government Printing Office

- H -

 

HBCU

Historically Black College or University

HHS

Department of Health and Human Services

HIPAA

Health Insurance Portability and Accountability Act

HOPE

Health Omnibus Programs Extension Legislation

HR/HI

High Risk/High Impact

HSA

Health Scientist Administrator

- I -

 

IACUC

Institutional Animal Care and Use Committee

IAR

Internet Assisted Review

IBC

Institutional Biosafety Committee

IBRP

Introduction to Biomedical Research Program

IC

NIH Institute or Center

IDeA

Institutional Development Awards

IMOD

Immediate Office of the Director, OER, OD, NIH

IMPAC

Information for Management, Planning, Analysis, and Coordination

IND

Investigational New Drug Application

IPA

Intergovernmental Personnel Act Mobility Program

IPF

Institutional Profile Number

IRB

Institutional Review Board

IRG

Initial Review Group

IRPG

Interactive Research Project Grant

- J -

 

JIT

Just-In-Time

- L -

 

LRP

Loan Repayment Program

- M -

 

MARC

Minority Access to Research Careers Program

MBRS

Minority Bimedical Research Support Program

MERIT

Method to Extend Research in Time Award

MSTP

Medical Scientist Training Program

MTA

Material Transfer Agreement

MYF

Multi-Year Funding

- N -

 

NDPA

NIH Director's Pioneer Award

NIH

National Institutes of Health

NoA

Notice of Award

NRFC

Not Recommended for Further Consideration

NRSA

National Research Service Award

NS

No Score (lower 50% of grants in study section)

NSS

No Study Section (in house)

- O -

 

OAMP

Office of Acquisition Management and Policy, NIH

OAO

Office of Administrative Operations, OER, OD, NIH

OD

Office of the Director, NIH

OEP

Office of Extramural Programs, OER, OD, NIH

OER

Office of Extramural Research, OD, NIH

OFM

Office of Financial Management, OD, NIH

OGC

Office of the General Counsel, HHS

OHRP

Office for Human Research Protections, HHS (previously OPRR, NIH)

OIG

Office of Inspector General, HHS

OLAW

Office of Laboratory Animal Welfare, OER, OD, NIH

OMA

Office of Management Assessment, NIH

OMB

Office of Management and Budget

OPERA

Office of Policy for Extramural Research Administration, OER, OD, NIH

ORA

Office of Reports and Analysis, OER, OD, NIH

ORI

Office of Research Integrity, HHS

ORIS

Office of Research Information Systems, OER, OD, NIH

ORMH

Office of Research on Minority Health, NIH

ORMWH

Office of Research on Minority and Women's Health, NIAID

ORWH

Office of Research on Women's Health, OD, NIH

OSA

Office of Scientific Affairs, OER, OD, NIH

OSP

Office of Science Policy, NIH

OTMIR

Office of Tropical Medicine and International Research, NIAID

- P -

 

PA

Program Announcement

PACA

Program Approval of Competing Application

PAR

Program Announcement Reviewed in an Institute

PAS

Program Announcement with Set-aside funds

PECASE

Presidential Early Career Award for Scientists and Engineers

PI

Principal Investigator/Program Director/Project Director

PLA

Patent License Agreement

PHS

Public Health Service

PMS

Payment Management System

PO

Program Official

PRRR

Program Review Report Record

- R -

 

RBM

Research Business Models

RCMI

Research Centers in Minority Institutions

RFA

Request For Applications (Grants)

RFIP

Research Facilities Improvement Program

RFP

Request For Proposals (Contracts)

RM

Roadmap

RML

Rocky Mountain Laboratory

RPG

Research Project Grant (R01)

RSUM

Research Supplements for Underrepresented Minorities

- S -

 

SAMHSA

Substance Abuse and Mental Health Services Administration, HHS

SBIR

Small Business Innovation Research

SEP

Special Emphasis Panel

SNAP

Streamlined Noncompeting Award Process

SO

Signing Official

SOW

Statement of Work

SRO

Scientific Review Officer

SREA

Scientific Review and Evaluation Award

SRG

Scientific Review Group

SSS

Special Study Section

STTR

Small Business Technology Transfer

- W -

 

WHO

World Health Organization