Expense Approval and Documentation Requirements
The following guidelines and documentation requirements must be met for expenses charged to sponsored projects:
For purposes of effort certification, non-PI certifiers (e.g. a responsible official certifying on behalf of the individual whose effort report has been generated) must have a suitable means of verification after-the-fact that the effort was expended. Documentation can consist of any of the above, dated after the reported effort.
Requirements for Sponsor Approvals
Some types of expenditures require the prior approval of the sponsor, even though they may have been listed in the proposal budget. This is especially true of contracts and is sometimes overlooked by PIs.
One cannot over-emphasize the importance of knowing which expenditures require prior approval and obtaining it in advance of the planned activity.
If you anticipate expenditures which may require prior approval under the terms and conditions of your grant or contract, contact your Post Award Sponsored Projects Administrator (SPA) for assistance. This should be done sufficiently in advance of the planned activity in order to avoid an interruption to program activities due to a delay in obtaining sponsor approval. See Expanded Authorities and Project Changes sections of this manual for additional information.
Sponsored Projects Services
August 20 2008
677 East 12th Ave, Suite 500
Eugene, OR 97401
VOICE (541) 346-5131
FAX (541) 346-5138 *
Sponsored Project Services
5219 University of Oregon
Eugene, OR 97403-5219
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