When a grant or contract is awarded in response to a proposal, the sponsor expects the project will be carried out in accordance with the proposed scope of work and the approved budget. Since the course of research is often uncertain and circumstances can change, provisions to manage project changes are necessary. When this is the case, requirements to obtain sponsor prior approval vary widely: some sponsors are very restrictive; others allow wide latitude for changes that benefit the project.
Principal Investigators (PIs) are responsible for maintaining written justification that changes are scientifically necessary and appropriate using the following guidelines:
To determine whether a proposed change is permissible:
SPS works with the PI and the sponsor to implement any changes in the project which require UO and sponsor approval (such as changes in scope of the project, key personnel, budget, and other modifications of award terms and conditions). Requests for changes should be discussed with the Post Award Sponsored Projects Administrator (SPA) and may need to be approved and signed by SPS before submission to the sponsor. Certain significant changes may also require the review and approval by the department chair and/or dean of the school.
Project changes are of three basic types: programmatic, budgetary and administrative:
Budget changes are necessary when the PI determines that expenditures are required for unanticipated items not included in the proposal budget (e.g., the purchase of equipment not originally needed for the project, or an unexpected trip that increases the amount spent for travel). Generally, budget changes involve moving funds from one budget category to another, without increasing the total amount of the award. Occasionally, however, a need arises that can be met only with increased funding and thus usually requires submission of a proposal for supplemental funds. Such requests are handled differently from requests to rebudget funds. See Budget Revisions for additional information.
Administrative changes, the third general category of project changes, include but are not limited to:
Sponsored Projects Services
August 20 2008
677 East 12th Ave, Suite 500
Eugene, OR 97401
VOICE (541) 346-5131
FAX (541) 346-5138 *
Sponsored Project Services
5219 University of Oregon
Eugene, OR 97403-5219
Printable view of this page
Our web is unavailable 12:20am - 12:45am daily
Questions or Comments: Webmaster
Report a problem with this page
|Office Hours: Building open Monday-Friday, 8AM-5PM. See Staff listing with phone numbers and e-mail addresses under About SPS. After hours: please call ahead for appointment or to arrange drop off or pick up.|
|* We do not accept unsolicited advertisements at this facsimile number. (TCPA), 47 U.S.C. § 227|