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No-Cost Extensions

Completion of projects by the end of the authorized period of performance and submission of performance reports and/or deliverables according to sponsor requirements are very important. However, circumstances beyond the control of the principal investigator (PI) may prevent the completion of the work and/or the submission of the report as scheduled.

If a PI anticipates a delay, he/she should contact the Post Award Sponsored Projects Administrator (SPA) responsible for his/her project. No cost extension requirements vary from sponsor to sponsor.  Some federal sponsors will allow the University of Oregon (UO) to approve a one time, no-cost extension up to twelve (12) months. Most sponsors require that this be done 30 days prior to project end. See Expanded Authorities and Project Changes for more information on grantee-approved extensions.

The PI should submit a detailed request, including a justification and requested extension period, to the Post Award SPA.

When an award is not subject to expanded authorities and the extension requires sponsor prior approval, it is important to notify the sponsor as soon as possible - as much as 90 days in advance of the ending date. Information typically needed by the sponsor includes:

  • Justification for the request,
  • Extension period being requested,
  • Statement of work completed and work remaining, and
  • Statement of funds expended and budget for remaining work.

The Post Award SPA will submit the request for extension to the sponsoring agency. Upon approval of the revised project end date by the sponsor, the Post Award SPA will forward the file to Sponsored Projects Services (SPS) Awards Coordinator, who will update the project end date in the BANNER Financial Information System (FIS) and send an Account Adjustment Notice to the PI, Department Grant Administrator (DGA) and Department Head.

Sponsored Projects Services
August 20 2008