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Closeout

Active work on the project is completed. During the closeout period all documents are finalized and sent to the sponsor.

Department Grant Administrator (DGA) and Principal Investigator (PI) will perform the following tasks:

  1. Review and process all expenditures applicable to award,
  2. Record all cost share and ensure that all outside entity cost share obligations have been met,
  3. Complete all project deliverables and scope of work,
  4. Ensure that all subawardees have completed deliverables and scope of work,
  5. Process remaining subawardee invoices,
  6. Prepare and submit all required technical reports to the agency (technical report, patent and/or invention statement, equipment inventory). SEND OFFICE OF RESEARCH SERVICES AND ADMINISTRATION (SPS) COPIES OF ALL TECHNICAL MATERIALS SUBMITTED TO AGENCY FOR THE OFFICIAL AUDIT FILE.
SPS Financial Staff will:
  1. Review all expenditures posted to award to determine allowability under Office of Management and Budget (OMB) Circular 2 CFR Part 200 and award terms and conditions,
  2. Review all expenditures posted as cost share to determine allowability under OMB Circular 2 CFR Part 200 and award terms and conditions,
  3. Review and approve processing of remaining subawardee invoices, ensuring compliance with OMB Circular 2 CFR Part 200 and award terms and conditions,
  4. Record all cost share and verify that all outside entity cost share obligations have been met,
  5. Ensure that all required technical reports to the agency (technical report, patent and/or invention statement, equipment inventory) have been submitted.


Sponsored Projects Services
August 20 2008